Employer of Record · Vietnam only
Hire in Vietnam this month. We become the legal employer, you keep the team.
HR4U employs your Vietnamese staff on compliant local contracts, runs payroll, social insurance and personal income tax, and hands you one monthly invoice in USD. No entity, no local bank account, no waiting on licences.
Employer cost estimate
2026 rates · Region IEstimate only. Social & health insurance are capped at 20× the reference level (VND 46.8M); unemployment insurance at 20× the regional minimum wage. Excludes 13th-month, allowances and one-off fees (see pricing). Exchange rate used: 1 USD ≈ 25,500 VND.
Companies employing through HR4U · EOR & labour outsourcing
Why one country, done properly
Global EOR platforms cover Vietnam through partners. We are the partner.
Vietnam has its own labour code, its own insurance system, and a tax authority that reads Vietnamese. Hiring here goes wrong in the details — a probation clause, a late PIT filing, a contract that isn't in Vietnamese. Those details are all we do.
Employed directly by HR4U JSC
Your staff hold contracts with our licensed Vietnamese entity — not a sub-contractor three layers down. One party is responsible, and it's us.
A named HR specialist in HCMC
Questions are answered in Vietnam's time zone (UTC+7) by someone who has met your employee. Clients in the US, UK and Italy get overlap hours by arrangement.
People already on our payroll
We run monthly payroll and statutory filings for more than 2,000 workers in outsourcing and EOR arrangements. Your five hires join a process that already works at scale.
What's included
Everything a Vietnamese employer is legally required to do
- Bilingual employment contractVietnamese–English, definite or indefinite term, with probation, IP and confidentiality clauses aligned to the 2019 Labour Code.
- Monthly payroll in VNDGross-to-net, overtime at 150/200/300%, allowances, 13th-month, and payslips employees can actually read.
- Social, health & unemployment insuranceRegistration with VSS within 30 days, monthly contributions, sick and maternity claims.
- Personal income taxMonthly withholding, quarterly and annual PIT finalisation, tax code registration for new hires.
- Onboarding & offboardingOffer letters, labour-book handling, notice-period management and lawful termination paperwork.
- Client portal & reportingPayslips, monthly cost reports and leave balances in one place; exports for your finance team.
- Leave & benefits administration12-day statutory leave tracking, 12 public holidays, optional private health cover and equipment allowances.
- One monthly invoiceSalary, on-costs and our fee in one USD invoice, paid by bank transfer. Employees are paid in VND on the last working day.
How it works
From accepted offer to first payslip
A typical timeline for a Vietnamese national in Ho Chi Minh City.
Quote & scope
Send us the role, gross salary and start date. You get a full cost breakdown and a service agreement within one business day.
Employee documents
We collect ID, tax code, bank details and social-insurance history directly from your hire, in Vietnamese.
Contract signed
Bilingual contract issued and e-signed. HR4U JSC is the employer of record; you direct the day-to-day work.
Registered
Social insurance, health insurance and PIT registrations filed with the authorities inside the statutory window.
Payroll runs
Timesheets by the 25th, invoice on the 26th, employee paid on the last working day. Reports in your client portal.
Vietnam employment facts · 2026
What it actually costs and what the law requires
The numbers your finance team will ask for, kept current by our payroll team. Sources: Decree 293/2025/NĐ-CP, Social Insurance Law 2024, Labour Code 2019.
| Item | Rule | Figure |
|---|---|---|
| Regional minimum wage | Region I (HCMC, Hanoi urban) · Region II · III · IV, effective 1 Jan 2026 | 5.31M · 4.73M · 4.14M · 3.70M VND |
| Employer contributions | Social insurance 17.5% + health 3% + unemployment 1% + trade-union fee 2% | 23.5% of salary |
| Employee contributions | Social 8% + health 1.5% + unemployment 1%, withheld at source | 10.5% of salary |
| Contribution caps | SI/HI capped at 20× reference level; UI capped at 20× regional minimum wage | 46.8M VND · 106.2M VND |
| Personal income tax | Progressive on residents, after personal and dependent deductions | 5% – 35% |
| Probation | Max 60 days for roles needing a college degree; 180 days for managers; paid at ≥ 85% of salary | ≤ 60 days |
| Working hours & overtime | 48 h/week statutory (40 h common in offices); overtime 150% weekday, 200% weekend, 300% public holiday | ≤ 200 h OT/year |
| Annual leave | 12 working days after 12 months, plus 1 day per 5 years of service | 12 days |
| Public holidays | Including Tết (Lunar New Year, 5 days), National Day (2 days) and the new Việt Nam Culture Day on 24 November | 12 days |
| 13th-month salary | Not statutory, but expected by nearly all employees; usually paid before Tết | Market norm |
| Notice period | Employee or employer, indefinite-term contract · definite-term contract | 45 days · 30 days |
| Maternity leave | Paid by social insurance at 100% of the contribution salary | 6 months |
| Contract types | Definite term (≤ 36 months, renewable once) then indefinite term | 2 types |
Figures reflect regulations in force at the date shown and are reviewed each time a decree changes. They are general information, not legal advice; your HR4U specialist confirms the rules that apply to a specific hire.
Pricing
One flat fee per employee. No percentage of salary, no surprises.
You pay the employee's gross salary, the statutory on-costs at cost, and our service fee. That's the whole invoice.
EOR service fee
$109 / employee / month
- Bilingual contract, payroll, insurance and PIT filings
- Named HR specialist, replies within 1 business day
- Client portal: payslips, cost reports, leave balances
- No setup fee, no offboarding fee
- Volume pricing from 5 employees
Compliance & trust
Licensed to employ. Built to be audited.
Employing staff on behalf of another company is a licensed activity in Vietnam. Ask any EOR for the licence number before you sign — here is ours.
Tax code 3703140197, registered in Ho Chi Minh City
Issued 18 September 2023 under Decree 145/2020/NĐ-CP
Employee data stored in Vietnam; DPA and sub-processor list on request
Monthly payroll and statutory filings running since 2023
Your IP stays yours
Every contract assigns work product and inventions to your company from day one, with confidentiality obligations that survive termination.
Lawful termination, every time
Vietnam is an employee-protective jurisdiction. We structure notice, severance and documentation so an exit never becomes a dispute.
Audit trail on demand
Insurance filings, PIT receipts and payroll registers are kept for the statutory period and shared with your auditors on request.
Your options in Vietnam
EOR, your own entity, or contractors
| HR4U EOR | Set up a Vietnamese company | Hire as contractors | |
|---|---|---|---|
| Time to first hire | 5–7 days | 3–6 months (IRC, ERC, licences, bank, seal) | Days |
| Upfront cost | None | Registered capital, legal and accounting setup | None |
| Compliance risk | Carried by HR4U | Yours, with local finance and HR staff | High: misclassification, no SI, PIT exposure |
| Employee benefits | Full statutory package | Full statutory package | None; hard to retain talent |
| Best when | Fewer than ~25 staff, or testing the market | Long-term, large headcount, local revenue | Short projects only |
| Exit | Month to month; transfer to your entity anytime | Liquidation takes 6–12 months | Immediate |
Questions we get every week
Frequently asked
Who is the legal employer, and who manages the employee?
HR4U JSC signs the employment contract and is the employer under Vietnamese law. You set the role, manage performance, approve leave and decide compensation. Our agreement with you mirrors your policies into the local contract.
Can HR4U employ foreign nationals in Vietnam?
Our EOR service currently covers Vietnamese nationals. If you need to relocate an expatriate to Vietnam, tell us and we will point you to a work-permit specialist we trust.
Do we need to pay the 13th-month salary?
It isn't required by law, but almost every Vietnamese employee expects it, and offers without it lose candidates. We recommend budgeting one month's salary, paid before Tết, and we handle the PIT treatment.
What happens when we want to move staff to our own entity?
You transfer them whenever you're ready. We end the HR4U contract lawfully, close the social-insurance record and hand over the labour history so seniority is preserved. There is no exit fee.
How do you handle termination?
Vietnamese law limits unilateral termination to specific grounds and notice periods. We advise on the lawful route — mutual agreement, end of definite term, or unilateral with cause — prepare the documents and calculate severance. Most exits are agreed and settled within the notice period.
Can employees be paid in USD?
Vietnamese nationals must be paid in VND. You are invoiced in USD; we convert at the rate stated on the invoice.
Where is employee data stored?
On servers in Vietnam, as required for Vietnamese personal data under Decree 13/2023. We sign a data-processing agreement with every client and can support GDPR obligations for EU clients.
Tell us the role. Get the full cost tomorrow.
Send the job title, gross salary and start date. You'll have a line-by-line cost breakdown and a service agreement within one business day, from a person in Ho Chi Minh City.